For groups & clinics
VetForms for groups and travel clinics
For corporate clinical teams, practice managers, and dedicated AHC providers: the compliance posture, the economics, and the rollout path.
Free while in beta — no card required. Standalone, no PMS setup.
For corporate groups
What clinical leads, procurement, and DPOs typically ask first.
UK GDPR ready
Lawful basis documented, ROPA maintained, retention policy in place. We can sign a standard DPA and complete supplier security questionnaires.
UK hosting
Application data is hosted on managed UK/EU infrastructure with per-practice tenant isolation. We can confirm regions in writing.
ICO registration
Registered with the Information Commissioner’s Office. Registration number provided on request.
Retention policy
Certificate data retained in line with veterinary record-keeping expectations, with a documented deletion path for owner data.
Named data-protection contact
A named DPO contact for incident reporting, subject-access requests, and DPIA collaboration.
DPA & DPIA materials
Standard DPA available, plus a DPIA template covering owner-data collection, PDF generation, and OV signing.
Pilot-friendly rollout
Start with one practice or one travel clinic. Expand only when the workflow is proven inside the group.
Clear scope and liability
The OV remains the certifying party in all cases. VetForms’s role is documented as a productivity aid in the contract.
For online and travel-only AHC clinics
If AHCs are your main service line, the bottleneck is admin time during peak season. The beta is the right window to put VetForms in front of the workflow before paid plans take effect.
- •Free while in beta, with no per-account usage cap. Paid plans for higher-volume clinics will be published before the beta ends; pilot accounts will get advance notice.
- •Owner-collection links move data entry off your nurses and onto the owner’s phone, on their own time.
- •Multi-OV workflows so two or three OVs can issue under the same practice without sharing logins.
- •Audit log per OV, useful for both internal review and APHA-facing follow-up.
Reduce AHC admin time across the practice
For groups, the value compounds across sites. Even a modest time-saving per certificate adds up across a network of OVs covering peak summer travel.
- •Cumulative time saved against Word/PDF baseline across sites during peak season.
- •More AHC capacity without adding clinical headcount.
- •Clinical time returns to billable work — consults, surgery, preventative care — instead of admin.
Integration roadmap
Today, VetForms is PMS-agnostic with clean export/import and paste-friendly client lookup that works alongside RoboVet, Provet Cloud, ezyVet and other systems. PMS connectors are on the roadmap.
We will not imply a live integration that does not exist. If you need a specific connector prioritised, tell us as part of your pilot enquiry.
Start a pilot
Tell us your monthly AHC volume, your PMS, and any procurement requirements. We’ll come back within one working day with a scoped pilot proposal — no sales call required.
Start a pilot at one site
No procurement commitment until the workflow is proven.